Brandt Krueger

Freelance Technical Meeting and Event Production, Education, Speaking, and Consulting. Geek Dad, Husband

Consultant, Meeting and Event Technology
Owner, Event Technology Consulting
Instructor, Event Leadership Institute
Cohost, #EventIcons - Where the icons of the event industry meet

#EventProfs Chats Update

Happy 2014, event professionals!

5130241225_5baa4fa263So towards the middle of last year, I was lamenting the fact that the weekly #eventprofs twitter chats appeared to be abandoned.  I approached Adrian Segar (from conferencesthatwork.com, and a prior community manager), and Lara McCulloch (from ready2spark.com, and who is generally credited with starting the #eventprofs hashtag on Twitter).  I expressed my desire that the chats continue, and suggested that I become the temporary community manager until someone who had more time and drive for the project could be found.  I knew I didn't have a lot of time to devote to the project, but I figured that even a bad community manager was better than no community manager, and attempted to revive the chats.

Attendance was sparse, but a lot of people seemed to really like the idea of the chats and expressed a desire for them to continue.  Towards the end of 2013, I released a survey to gather data from folks on if, and how, they'd like the chats to continue.  My intention was to take that information and use it to guide the chats for 2014.  There's a lot of good information in the surveys, and I look forward to sharing that data with you.

Now, remember that part about not having a lot of time and "even a bad community manager..."

So I just wanted to let everyone know that I fully intend to bring back the chats, but a couple things have delayed the restart for 2014.  First off, our January at metroConnections was off the charts.  One of our biggest months ever, and definitely our largest January of all time.  This certainly seems to lend support to the data being reported that the meetings and events industry is rebounding from the recession!  Now, in the midst of that January, as I announced in a previous blog article, I've joined the team at Event Alley, and am now a co-host and producer of the Event Alley Show, a weekly live Internet broadcast focused on the meetings and events industry.  This has proven to be a lot of (rewarding!) work as well, as we completely rebranded and moved the show off of the audio-only BlogTalkRadio platform and on to live Hangouts on Air and YouTube.  Anyone who knows me knows that it has been a dream of mine for a while to be part of a show like this, and it's already been an amazing experience!

So, that's the update- still working on finding a good time and format for the #eventprofs chats, and still very open to your comments, and suggestions.  If you haven't already, please take a moment to fill out the survey.  Also please check out the #EventProfs wiki, which contains all the archives of the chats going back for quite some time.

Once things settle down, I'm planning on bringing back the chats officially!

Be well out there, folks!

-Brandt

Joining the team at Event Alley!

FOR IMMEDIATE RELEASE First Ever Live Radio Show for the Event Industry Moves to Video, Adds New Team Members, Changes Air Day

Weekly online talk show will address challenges and bridge the gap between planners around the world in a new format, reaching thousands of event professionals each year

WASHINGTON, January 15

After 46 audio episodes last year, weekly online talk show Event Alley (www.eventalleyshow.com) is teaming up with new sponsors Eventsforce and HighRoad Solution to advance the event industry through a new video format.

Launched in January 2013, Event Alley offers business professionals the opportunity to ask for advice on challenges and current event projects, learn about new and exciting tools for planners, talk to leading authorities interviewed on air, hear about news stories affecting the industry, and give opinions on topics important to the community. The show will now air live weekly on Wednesdays at 10:00 AM PST / 1:00 PM EST / 7:00 PM CET, with recordings available in video and audio formats on the web.

Lindsey Rosenthal continues as the show’s executive producer and host, and will be joined weekly by Brandt Krueger, an event technology specialist based at metroConnections in Minneapolis, Minnesota, and Canadian event producer Tahira Endean, CMP, of Cantrav Services in Vancouver, British Columbia.

Event Alley will return on Wednesday, January 22, with hosts Lindsey Rosenthal, Brandt Krueger, and Tahira Endean addressing recent events, industry news, and engaging live with audience members about experiences at The Special Event in Nashville, Tennessee, and PCMA’s Convening Leaders in Boston, Massachusetts.

About Event Alley Lindsey Rosenthal is the chief strategist of Events For Good (www.eventsforgood.org), a consulting firm helping nonprofits learn how to more effectively raise money through events. Rosenthal combines customized and memorable event experiences and effective and successful fundraising campaigns to yield impressive results based on the practice of fundraising event strategy.

Brandt Krueger is the director of video and production technology at metroConnections (www.metroconnections.com), which offers a single source for creating and managing the entire event experience from conferences and meetings to stage productions and transportation. For more than a decade, Brandt Krueger has been instrumental in the technology and production aspects of delivering client “wow” moments.

Tahira Endean is the director of creative and production at Cantrav Services (www.cantrav.com), a people-based organization that brings together the knowledge and passion of a team built over 30 continuous years of serving meetings, events and incentives to create smart, memorable and relevant programs.

Contact Lindsey J. Rosenthal, MTA Executive Producer Event Alley Show info@eventalleyshow.com @EventAlleyShow 347-709-9550

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Interactive Polling: Reading the Minds of Your Audience

Audience feedback is one of the most important ways you can improve you meetings and events.  Comment cards or surveys can help guide you when it comes to crafting your next event, but why not take advantage of the group while you have them and get real-time feedback?   When you’re looking for a rough idea of how an audience is feeling, just having a show of hands might be sufficient.  When it comes time for an exact vote count, or if you just want to add a splash of technology to your meeting, you may want to consider many of the great interactive polling options available.

Interactive polling technology goes by many names and comes in many packages.  The most common of the options is still, by far, the wireless keypad.  These are handheld devices with a number keypad on them and perhaps an LED display to let the voter know their vote has been counted.

Different people refer to these keypads in different ways.  Here’s just a few of them:

  • APT (Audience Polling Technology)
  • ART (Audience Response Technology)
  • Voting Keypads
  • Reply System (A brand name of voting keypad)
  • Audience Clickers
  • Voting Doohickies (I have a client that won’t call them anything else)

There are scores of different makes and models of these keypad devices, but they all pretty much run the same way.  The presenter will ask a question and usually display a slide with the answer options.  An example might be “Which of our products do you think has the highest profit margin?  1) Wrenches, 2) Hammers, or 3) Screwdrivers.”  Sometimes this slide is displayed via specially designed software.  In other systems the options might be embedded in a PowerPoint deck.

Note: Many of the dedicated software systems for APT haven’t been updated in a long time, so they can look a little dated.  However, with a few modern exceptions, I haven’t found embedding the polling in PowerPoint to be very stable, and can cause crashes.  I’ll take a little dated and stable over pretty and likely to blow up, any day.

Once the question has been posed, the audience members take their keypads and enter in the number that corresponds to their answer.  If the keypad has a display, the number they entered will display to indicate that their vote has been registered.  The keypads operate on a closed wireless network, and send their signals to a base station located backstage or at the tech table.  This base station is hooked up to a laptop where the data is crunched and the results can be displayed- again via dedicated software or embedded in PowerPoint.

The speaker is now able to address the results in real time.  If the audience chose screwdrivers as being the most profitable, but in actuality hammers are, it can serve as an educational moment for both the speaker and the audience.  It’s not difficult to imagine that this kind of real time information can be extremely valuable to C and D level executive wanting to know if their corporate messaging and education are actually sinking in with the rank and file.

The biggest advantage to this type of interactive polling is that is is a closed network, compared to some of the options we’re about to look at.  It should come as no surprise then that these types of hardware solutions are popular with financial and medical groups, where security and confidentiality are extremely important.  We recently provided polling keypads for a group that was so secure that the techs had to leave the room during deliberations, and only allowed back in to run the equipment during the “Is the motion adopted? Yes or No” phase.

Many of the handheld solutions have been around a while, and as such can look a little dated in the era of smartphones.  There are a few high end models, however, that offer their users a whole new level of interactivity.  These new models feature full  QWERTY keyboards, color display screens, and even built in microphone and wireless audio support.  If the voting needs to be tracked, attendees can insert a special encoded badge into the keypad, identifying them.  To return to anonymous polling, they simply need to remove the badge.  This kind of tracking allows this hardware to do more than just polling and relaying audience questions.  It allows them to manage other portions of your event, such as silent auction bidding.

While they can be quite a bit more expensive when compared to the old standby keypads, they can replace many other expensive systems at an event, such as wireless translation headsets, and audience QnA microphones.  When used to their full potential they can be worth every penny and provide a rich, fully interactive experience.

Just as conference and trade show brochures are being phased out in favor of mobile phone applications, so to are the old polling keypads.  With the majority of meeting and conference goers walking around with a wireless supercomputer in their pocket, more and more planners are exploring the world of mobile and web-based polling technology.  There are many services out there, and they’re all a little different, so it’s extremely important to know your audience and know at what level of interaction they’re mostly likely to participate.  Some Internet-based services even allow users to vote through multiple options, increasing the response rate dramatically.  These options include voting via text message, a mobile web site, or even via Twitter.

Many mobile event apps are building in the ability to push polling to their users in an attempt to be the “One App to Rule Them All”.  Others use stand alone polling apps, and still others use mobile web pages.  Whichever route you go, be sure to take into account how that data will be gathered and displayed.  Almost all of these services are going to require internet access of some kind in order for the attendees to send their responses, so there either needs to be quality cellular data services or WiFi available.  This is where text message polling can come in handy, as the cellular connectivity level for sending texts is much lower than data.  In other words, you can send a text message with “only one bar” of signal much easier than you can access a mobile web page on the data network.

Much like the keypad network, the responses are sent to a central location, only instead of a wireless base station, the responses are sent to a server provided by the service.  Results can then be accessed via the web, so once again you’ll need to make sure whatever machine needs to display the results has a solid internet connection in order to retrieve the data.

Note: Be sure to get an idea of what the results display will look like, too.  Many of the mobile apps that have built in polling don’t have an effective way of displaying that data live in the room, and are designed more to replace comment cards than to be truly interactive polling.  Even in full screen mode they might have scrollbars, links, and logos  (other than yours) on the results page.

These services are growing in popularity exponentially with our customers.  We find that once they dip their toes in the interactive polling pool, they become addicted (in a good way) to that instant feedback.  Everything from educational quizzes and game shows, to voting on what to name their internal network, customers are finding more and more creative uses for live interactive polling.

On Why You Should Consider Skipping the “Augmented Reality” and Just Buy More Bacon

By any other name...

This post was originally going to be titled On Why Your App is NOT Augmented Reality.  I was all set to go on an epic rant about how several high profile event apps were being touted as “augmented reality”, when in fact they weren't AR at all.  They were just ordinary apps, pretending to be augmented reality, as part of the seemingly never-ending feature war that the mobile conference and meeting app market has become.

But... after discussing the topic with some other industry folks (thanks @kristicasey!), that’s not entirely fair.  I’m still not 100% convinced the examples I’m about to give are AR, but I’m willing to entertain the possibility that they’re a tiny fraction, of a small percentage, of the potential for the AR apps of the future.

The definition of augmented reality:

335623-tonystark

So what is an augmented reality app?  Before I can even think about accusing someone of not being AR when they say they are, I should probably define that, eh?

I define an augmented reality app as something that displays a live view of the world (i.e. “reality”) and then takes information, graphics, animation, sound, or other data and adds it as a layer over or alongside that reality (i.e. “augments it”).  So the definition of an Augmented Reality App, is any app that - wait for it - augments reality.  Weird.

Surprisingly, if you look around the web that’s pretty close to the definition everywhere, much like looking up the word “recursion” on Google (Did you mean: recursion).

The first key part of that definition is the word “live”.  If I take your picture with my cell phone and then use an app to draw on squiggly hair and Snidely Whiplash mustache, I can’t think of anyone other than an argumentative philosopher that would say that app is somehow an augmented reality app.  It would, however, be hilarious.

The second key part of the definition is “layer over”, as in- you see (or hear, or smell) reality, but information about that reality is also being given to you by whatever device or app you’re using.

Like what?

My perfect example of what an augmented reality app could be: Imagine you’re at a trade show and want to get to a specific vendor.  You hold up your phone (or look through your Google Glass) and you see what you see in real life- booths, displays, people, carpet (double padded... oooooh...)  However, when you input the name of a vendor you want to find, a large arrow appears in the image, hovering over where you want to go.  On the carpet below you appears a line with arrows on it, showing you the quickest way to the booth.  Along the way, you see the names of each vendor hovering over their booth, with a button to favorite or remind you to look at later.  You don’t bump into anyone, because you’re seeing all this through your device, layered over reality.  As you approach your destination, the arrow gets larger and larger, until you’re standing right under it, in all it’s 3D glory!  This kind of AR is called “geotagged” as it’s information based on specific locations in your environment.

Another example: You point your device at a conference brochure, and a beautiful animated version of the conference logo on the page appears and dazzles you.  You open the booklet to the speaker bios page.  Each one of the photos now has a highlight box around it.  You select a speaker and their photo comes to life, and the speaker gives you, in their own words, a 30 second description of their session.  Again you can tag the speaker as a session you’d like to learn more on, and move on to the next.  This kind of AR is known as “marker based”, as its animations and information is keyed off certain markers contained in the printed brochure, showing your device where to layer over the data.

Now, for those who don’t happen to have these magical devices, you can still wander the trade show floor with a paper map, trying to find booth 702 in Aisle G, or you can just look at the speaker bios and the two sentence descriptions of the sessions in the conference brochure.  Those who have downloaded the app and have the right hardware?  They will experience an immersive world of extra content, all subtly branded and sponsored.

Where it falls apart

A book is not augmented reality.  A book is something that takes you out of reality.  It can be very informative, even about your current surroundings or situation, but it exists outside of that situation, and would still exist if you were in a completely different place, doing completely different things.  A map is not augmented reality.  You have to look at the map, interpret it, then look up and try and apply that information to the world.

Likewise, a traditional conference app is not augmented reality.  You open it, you read it, it informs your decisions, and you apply it to reality.  While you’re looking at it, though, you are almost completely disconnected from reality.

So what about the apps that spawned this article?  One, from a high end hotel chain, claims to make them the “First North American Luxury Hotel Brand to Feature Augmented Realty” in its ads.  The other is from a music festival sponsored by a large U.S. (but no longer American owned) beer brewery.  In both cases you had to open a pre-downloaded app, the app would engage the camera in the device, and then you point it at some printed materials.  Once the app recognized the materials, the page “came to life” in the display with a colorful, approximately 3 second animation.

Aaaaaaaaand done.  That was the end, as far as I’m concerned, of the augmented reality portion of the evening.  After that three second animation layered over the printed page, you were taken to a menu, in the case of the music festival.  The hotel? A full screen video with a couple of buttons, one of which would let you skip the content.  From that point on, the apps looked and behaved just like any other event or conference app, with links to schedules, bios, bands, special offers, and other normal old “exclusive” content.

augmented-reality-ikea-appWell, who’s fault is that?

So are these apps “Augmented Reality Apps”?  I would say no.  Three seconds of AR does not make it an augmented reality app.  But look closely at the hotel’s claim- they “Feature Augmented Reality”.  It’s not an augmented reality app, it’s an app that features augmented reality.  Likewise with the festival app.  Despite the headlines for the articles written about it “bringing augmented reality to events”, the actual app makers themselves hold no such illusions:

“When you hold your phone up to an image or product, it takes just seconds to get that experience on your phone," <redacted> said. "Once you get that experience, that’s when people really start engaging, whether playing a game or doing polling or whatever”

So the idea is to hook them with a few seconds of something interesting, then get them to do something else- play a game, polling, whatever.  Fair enough.

So are these apps using AR?  Technically, yes.  Are they using AR for anything other than just a quick, flashy gimmick?  No.  What you’re looking at through the display is almost irrelevant- it’s just a cute animation based on the printed material that triggered it.  The difference between that and scanning a QR code is minimal, at best.

The future's so bright, I gotta eat bacon

Think I’m being too harsh? Do yourself a favor and watch this demonstration:

[youtube=http://www.youtube.com/watch?v=6NKT6eUGJDE&w=560&h=315]

That video is from 2007.  TWO THOUSAND FREAKING SEVEN.  Think about that.  That’s a full three years before the iPad.  Here we are six years later, and the computing power in our mobile devices is bordering on the obscene.  My earlier two examples might have seemed a little far fetched, but are they really?  After watching that video, I can't help but feel that we've only scratched the surface of what's possible.  I know there's people out there right now, pushing the the technology to the limit, and what's coming around the corner is going to blow your freakin' mind.

In the meantime,  you’re telling me that the best we can do is a three second animation over your conference brochure cover or print ad?  C’mon, son.  I want my giant floating arrows and talking speaker pages.

So if that's it- that’s all you’re going to do with AR, you should save yourself the money and buy all your attendees an extra slice of bacon for breakfast.  They’ll be happier for it.  For the money the hotel chain spent on the app, plus the giveaways and discounts the app provided, they could have become the "First Luxury Hotel Brand to Feature Complimentary WiFi.  Because You Deserve It."  The copy would have written itself...

On Teleprompters- What are they, and when should you use them?

It is no secret that being a good communicator is key to success in business. We value those who have the ability to communicate well, and that often includes public speaking. One proven tool to aid in the delivery of a speech or presentation is the teleprompter. However, knowing when and how to use one may be just as instrumental in earning that standing ovation.

History of the Teleprompter Simply put, a teleprompter is a device that “prompts” the person speaking with a visual text of a speech or script. This allows the reader to read the text word for word, ensuring a consistent and accurate speech, while maintaining the illusion of spontaneity.

In the 1950s, Fred Barton, Jr. came up with the idea of a teleprompter as an actor. He later helped found the TelePrompTer Corporation, which built the first devices. Although in some countries it may be referred to as an AutoCue (a UK brand name), the TelePrompTer name has become the generic term for these devices in most of the world.

The earliest teleprompter was nothing more than a scroll of paper with a script printed on it that was then run over a mechanical device operated by a hidden technician. It wasn’t long before the initial version was improved upon by becoming automated and mounted on a television camera. These improvements, though better than cue cards and a standalone prompter, were not enough because the speaker was still looking slightly off camera. Thus came the next, and most important improvement: reflective glass.

Instead of being mounted facing the speaker, the prompter was mounted below the camera and facing up, or mounted above the camera and facing down, with the text reflected off a piece of glass directly in front of the camera lens.  The placement and construction of this glass prevented it from being seen by the camera and allowed the speaker to look directly into the camera while reading.

The computer revolution in the 1980s brought many advances. Scrolling paper rolls were replaced with monitors and computer-generated text as early as 1982, but were still in use as late as 1992. The advancement of technology has also enabled teleprompters to become lighter and thinner, straying away from old bulky ray tube monitors to ultra-slim flat screen monitors. Voice recognition software has also played a part. For example, high-end news organizations are testing teleprompters with the ability to be voice activated, ensuring that the prompter is always going the right speed for the speaker.

Today’s Types of Teleprompters The three main modern types of teleprompters are camera mounted, presidential, and floor or stand mounted.

  • The camera mounted teleprompter, as we’ve already discussed, works with text being bounced off special glass placed in front of the lens. This type of prompter is used mainly for pre-recorded videos for speakers, guests, or top-level management. They come in a variety of shapes, sizes, weights and need to be coordinated with the AV provider to make sure that the right type is used and matches the camera.
  • The presidential teleprompter works basically in the same manner as the camera mounted monitor, except the mirrored glass is mounted at the end of a thin pole instead of on a camera. However, just like the on-camera models, the speaker is able to look directly at the audience through the glass as if it were not there. This is great for a live event. They are almost always used in pairs - one to the left and one to the right of center - encouraging the speaker to change focus and look at the entire audience.
  • The floor/stand teleprompter can be placed at an angle on the floor, mounted on a stand, or hung from rigging points in the back of the room. When using them by themselves, floor mounted prompters can be just as good as presidential prompters but it can cause the speaker to look down more or make them appear as if they are only talking to the first two rows of attendees.

In addition to the actual teleprompter itself, there are some other components that are also essential -- the software and the remote control. Both camera mounted and presidential prompters require images to be reflected off of a piece of glass, which then requires that the original text be reversed.  All professional prompter software should have this feature. Teleprompters also require a way in which to stop, start, and manipulate the speed of text.

When should/shouldn’t you use a Teleprompter? Using teleprompters, such as a presidential monitor, infers professionalism and makes a speaker look more “presidential.” In general, prompters make the speaker look better as they allow them to connect with the audience, whether live or prerecorded, through eye contact, and studies have shown that eye contact can be a major factor in whether or not we trust someone.

The average person (not a trained actor, or someone with a photographic memory) has a difficult time memorizing large chunks of text. This is why many speakers use PowerPoint or notecards to keep them on-track. However, these methods can be cumbersome and make the presenter feel the need to add graphics or slides when they may not be relevant or useful. Teleprompters are also used when a speaker needs to convey a lot of detail or technical specifications.

Just as knowing when to use a teleprompter is important, knowing when NOT to use one is just as essential. The budget of an event can play a very big part in the use of a teleprompter, because you not only have to pay for the equipment but you have to pay for the person to operate it. Cost is not the only factor when considering a teleprompter; the environment is just as important. If the room and audience are small, the use of a teleprompter might be awkward. Imagine being in a small breakout session and having the speaker behind a pair of presidential monitors.

Preparing Speakers for a Teleprompter Picking the right equipment is only half the battle when it comes to delivering a good speech. The speaker and the speech itself have to be a finely tuned machine. Options include hiring a speechwriter, which is surprisingly inexpensive, and they can work with the speaker to hone a message and to use language comfortable for the speaker. It is very important to write as one speaks, because if the language isn’t familiar, it often sounds stiff and awkward.

Not only does the speech have to be well written, the speaker delivering it has to also be well trained. The speaker should rehearse in the space before the event and allow plenty of time with the prompter itself. Even the most experienced speaker can find a prompter a little unsettling for the first time. Otherwise, a prompter will likely hurt the presentation, rather than help it.

One of the most important tips is to make sure that the speaker knows they are in control, not the teleprompter. It’s the operator’s job to make sure the speaker has the words they need, when they need them, not the job of the speaker to try and “keep up” with the prompter.

Conclusion In conclusion, knowing your audience, your prompter equipment, and your speech will ultimately reward you with a successful presentation. It is wise when budgeting to accommodate for not only the equipment itself, but for the operator and a possible script writer as well. Also, make sure that plenty of time is allowed for rehearsal and practice. Practicing with the equipment and with the operator can help make or break a perfect prompter presentation.

Originally published at metroConnections.com

Enable On-Screen Android Navigation Buttons on the Galaxy S3 (Requires Root)

On Screen Navigation on S3

***UPDATE*** If you're using the latest builds of CyanogenMod, you don't need to do this! Just go to Settings, Buttons, and check the "Enable on-screen nav bar" box. Et voila!

OK, this is one that's fun to try.  You'll either:

  1. Love it -or-
  2. Hate it

I know it might seem redundant with the hardware softkeys on the the Galaxy S3, but I really like this mod and it's one of the first things I do after flashing a new rom.  The S3 has plenty of screen real estate to handle it, and I find it a much faster way of navigating around the phone, with faster access to app switching and Google Now.  Also, frequently while trying to reach down to the "Back" hardware button with my left hand, the phone feels like it's going to shoot out of my hand like a bar of soap.

To enable the on-screen navigation buttons:

Use a file explorer (like Root Explorer) to navigate to

/system/build.prop

and open the file with a text editor.  Add the line

qemu.hw.mainkeys=0

at the end of the file.  Save and close.  Reboot.  Done

That's it!

Be advised, there a are a few apps that don't behave well with the keys, such as the camera.  For some reason (probably because it's a stock app) instead of resizing, it partially covers up some of the controls.  Still completely usable though.

For extra credit, you might try one of these other mods...

Disable the softkeys: Navigate to

/system/usr/keylayout/sec_touchkey.kl

and open the file with a text editor. You will a giant list of key numbers and what they do.  Try to find these...

key 172    HOME key 158    BACK key 139    MENU

Add a # before any key you don't wan't to use anymore.  Save and reboot.

Thanks to jastonas over on XDA for the post!

Prevent the "HOME" key from waking your phone up: Personally, I like to keep the softkeys engaged.  I do still use them from time to time, such as when you can't find the freaking "MENU" key on a poorly designed app.  But, in a completely made up statistic, I have found that accidental pocket-engagement of the "HOME" key is responsible for 80% of battery loss.

Navigate to

system/usr/keylayout/sec_keys.kl

and open the file with a text editor. You will see this...

key 115    VOLUME_UP           WAKE key 114    VOLUME_DOWN     WAKE key 172    HOME                     WAKE key 116    POWER                   WAKE

Just delete the word "WAKE" from the "HOME" key (or more if you like, but be careful you still need a way to wake your phone!!!).  Save and reboot.

Thanks to Eric over on Galaxy S3 Forums for the post!

That's all there is to it!  So now that the S4 is coming out, is anyone getting antsy to trade in their S3?  Personally over a year in I'm still happy as a clam...

On Being Nice to Airport, Airline, and Hotel Employees

Buh Bye

Ok, so much of what I’m about to say may seem obvious, but I can personally vouch for the fact that most of what highly paid motivational and inspirational keynote speakers say is, after you’ve heard it, pretty obvious stuff.  I’ve sometimes considered becoming a motivational speaker myself, with my “hook” being that I’ve heard hundreds of them and can boil most of it all down to about 10 salient points- but that, dear friends, is a story for another day. THIS story is about how I went from hating traveling to enjoying it, and it all started on a whim.

For a very long time, I really despised traveling.  Don’t get me wrong, I enjoyed the destinations, but I hated the journey.  I was blessed that my parents wanted their kids to be exposed to other cultures, peoples, and places, and we traveled a fair amount both inside the US and even a couple times abroad.  So now in my adult life, I really do love being in other cities all over the world, soaking up the surroundings, seeing how very different we all can be, and how very much alike we all are.

But the getting there... oh, man...

To start, there was the ear pain.  Every time I flew, my ears would properly “pop” and pressure-equalize on the way up, but not on the way down.  This would cause excruciating pain in my ears during decent, not unlike having your eardrum being squeezed by a vice made of ice needles.  The pain would usually subside once on the ground, but one or both of my ears would remain clogged with fluid for anywhere from 1 to 3 days.  After many years of trying every remedy people could think of - chewing gum, drinking water, pressure points, ritual sacrifice - I finally learned from my Dad, who had the same problem but to a much lesser degree, to use a special kind of silicon earplugs that cover the whole ear-hole.  That’s a technical term, of course.

This worked like magic, but I had to wear them for the entire ascent and descent.  It also had the secondary benefit of blocking out the other ear-holes on the flight that talked too much.  A happy ending to at least that part of the story, but the number of years that I just suffered through the pain far outweighed the ones where I knew that particular solution.

Setting my medical issues aside, everything about airports and airline personnel just rubbed me the wrong way, and it seemed as though every travel experience was worse then the last.  There was the time I was stranded in O’Hare overnight and slept on a bench (which I later turned into an unpublished short story called The Moving Walkway is About to End), or the time that I was stranded in the Bahamas with no money and a taxi voucher that no taxi driver would take.

Even in the years before 9-11, I always seemed to have issues with security.  When my parents would swing through town, I would meet them at the airport for dinner, and if I even had a scrap of a gum wrapper in my pocket it would set off the metal detector.  After 9-11?  Forget about it.  I was a constant subject of bag searches, pat downs, and explosive testing, mainly due to the large amount of electronics I have to bring along for the typical meeting production gig.  Or perhaps I had a 3.25 oz tub of hair gel that just needed to be confiscated by the Federal Government.

At the ticket counter and in the air, I found the airline employees unhelpful, inflexible, and sometimes downright mean.  During the times I was stranded, I was never offered a hotel voucher, bonus miles, or indeed (other than the useless taxi voucher) any compensation at all.  After having been drinking alcohol legally in the UK for a full semester abroad at age 20, I was carded and not served on the flight back, due to “US Federal Law”.  When I explained that there was no federal law regarding the legal drinking age in the US, I was told, “Then it’s Northwest Airlines Law.”  No drinky-drinky for me.  I settled back into my middle seat and scowled.

It definitely felt like every airport ticket counter person, every security guard, and every flight attendant in the world was out to make my travel life as miserable as they could.  To add insult to injury, I was traveling more and more for work, pretty much insuring a future filled with increased pain and suffering.

And then one day, I’d had enough.  I just couldn’t take it anymore.  I was tired of feeling like a victim, tired of feeling helpless.  It was time to do something radical.  I decided to fight back in the only way I could.

I would kill them with kindness.

And so, on this utter whim, I decided one travel day to be just as unbelievably, doughnut-sprinkly sweet as I could, to every person I interacted with:

  • Long line at the baggage drop off?  *Big Smile* “Wow, you guys are really swamped today.  Hope you get to take a break soon!”
  • Bag check at security?  *Big Smile* “Sure, no problem!  I always get checked because of all the electronics gear I have to bring.  What’s that?  Oh that’s a wireless presenter mouse- pretty cool, huh?”
  • Getting an ever-shrinking bag of peanuts?  *Big Smile* “Thank you very much!”

At the end of the trip, I realized that I felt less tired, less put-upon, less grumpy.  So on my next trip, I continued to be just as nice as I possibly could to everyone I met:

  • At the gate- *Big Smile* “Hi how are you doing?  Oh, I’m sorry to hear that.  Want me to grab you a coffee or something?  You sure?  Ok, well I was wondering if there were any aisle seats available since it looks like I’m in a middle seat.  Oh, great, thanks!” (this was before it was so easy to see and change seats online)
  • On-plane flight attendant safety briefing? I watched every second carefully with a *Big Smile*.  I learned later that this is a big peeve of flight attendants all over the world- “At least pretend  like you’re listening, won’t you?  You think you’re tired of hearing it?”
Keep in mind the nearest exit may be behind you...

OK, so I said this would seem obvious, didn’t I?  But you can probably guess what started to happen.  People started being nicer to me, and I started feeling... happier.

It felt like I was getting more aisle seats (again before the ease of online seat-change) and exit rows.  Once I achieved medallion status as a frequent flyer, it felt like I was getting upgraded more often than my traveling companions.  A couple times I bought a drink and had it upgraded to a double at no extra charge.  “Here, have a couple of bags of peanuts.  You want some cookies, too?”

A friendly TSA agent informed me as we chatted while he looked through my bag that one of the biggest reasons bags get pulled aside is when they look like a mess of jumbled cables and wires on the X-ray, and if you take the time to coil and pack them neatly they’re able to more easily see what everything is.  And yes, I said friendly TSA agent.  I would not have guessed such a thing existed previously.  Guess what- they do.  A lot of them.

Turned out he was right.  I started very carefully coiling my cables and arranging the electronics gear neatly in my carry-on bag.  The number of times it got searched went from almost every time to maybe one out of every twenty.  Possibly even less, it happens so infrequently that it’s hard to remember.  But when it does, I remember to smile and not get upset about it.

Just one week after I got it, I left my brand new iPad on the floor of the plane, next to my seat.  Instead of it going into the black hole that expensive electronics left on airplanes go, I was called by Delta on my way home from the airport and told it was being kept safely (literally in a safe) for me in their office.  To this day I am convinced this is because I was nice to the flight attendant sitting in the jump seat facing me.  We chatted and I asked her where a safe place to put my iPad was, since I didn’t have a seat pocket in front of me.  It was she who recommended putting it next to the seat against the wall of the plane (an unusual place, and likely why I forgot it), and I’m sure it was she that took the time to get my name from the manifest to get it back to me.

Another TSA moment- I realized I still had my Leatherman multi-tool on my belt as I stood in the security line, almost at the front.  I looked around and saw a TSA agent standing nearby.  I put on a *Big Smile* and waved to him with a questioning look.  He came over and I apologized profusely for being so dumb as to forget to put my trusty belt tool in my checked luggage.  Rather than just confiscating it on the spot, he pointed out that a nearby money exchange kiosk was now offering “mail home” services for small items at a reasonable rate.  I thanked him profusely, left the line, and mailed it home for $10.  Much cheaper than a replacement!

I returned to the security checkpoint and got in line, happy to have saved my trusty Leatherman from certain doom, and fully prepared to go through the whole line again.  I saw the agent and gave him a “thumbs up” sign to let him know it had worked.  To my shock and surprise, he waived me over to him and let me into the First Class and Über Status line, which had only about 5 people in it.  Wow.  I mean... just... wow...

Things were working so well, I started applying this bizarre concept (being nice to people) to the good folks who worked for the hotels I was staying at.  Wouldn’t you know it?  I started getting better service and nicer rooms- higher floors, beautiful views.  I even got comped for no apparent reason to the “Executive Level” at a beautiful resort in California, with a private lobby and a fully stocked and staffed complimentary lobby bar that served breakfast and appetizers most of the day.

You see, faithful obvious truth-seekers, these people in the airline and hotel industry have to deal with hundreds and hundreds, sometimes thousands of people a day.  Most of them don’t stand out- they’re just anonymous faces marching by.  Which leaves only two types of people that do stand out: Those that are kind, pleasant, and brighten your day, and... assholes.  And I realized that I used to be one of the latter.

I mean really.  What flight attendant on an international flight with hundreds of passengers to take care of wants to be lectured by some smart-ass kid about the legal intricacies of state-based drinking age limits while over international waters?  C’mon, son...

Put simply, I hated traveling, so traveling hated me.  I started making the extra effort to be nice, and the whole experience was lifted up to not only tolerable, but down right enjoyable most of the time.

And there’s the key- it takes effort.  The kind of effort that most of us can’t spare as we move through our busy lives.  I’m not perfect at this, and believe me, if I could apply this sunshine and roses way of dealing with the world to the rest of my life 24-7, I would.  I have good days and bad days like everyone.  I have however chosen to try and make that extra effort in this particular area of my life, and it has paid back over and over.

Enjoy...

In fact, I believe it was a flight attendant who finally suggested the cure for my painful eardrum issues.  Sudafed.  That’s right, the decongestant.  Pseudoephedrine.  Take it about an hour before the flight and my ears pop and equalize perfectly normally.  No more earplugs.  I can actually wear headphones, or I can carry on a conversation, just like everyone else.  Though sometimes I do miss the quiet...

So there you have it.  The Great Secret of Enjoying Travel:  “Be nice to people.”  Wow.  Who’d have thought?  I know.  Crazy talk.

Studies have shown over and over again that even “fake smiling” can improve a person’s overall mood.  It also might just get you a bulkhead seat with extra legroom.  That can definitely improve your mood.  So sit back and enjoy the ride!

Galaxy SIII Owners: Make Google Voice Actions (and now Google Now) the Default Instead of S-Voice

*** UPDATE 12/20/12 *** While I'm still recommending Home2 Shortcut (easier on the eyes and more functionality), reports are coming in that Bluetooth Launcher will still work with 4.1.1.  Apparently you just need to select a different activity. Process is updated in the post, but I was unable to get it to work on either my or my wife's S3.

*** UPDATE 12/18/12 ***

Based on the comments and questions below, it appears that Blootooth Launcher does not work this way anymore with Android 4.1.1.  If someone figures out a way to make it work again, leave a comment and I'll update this page.

I now am recommending Home2 Shortcut for this getting direct access to Voice Search (which contains most of the original Voice Actions).

I found it over on XDA Developers and it can be found on the Play Store.  It allows you to set Home Double Press as well as other key combinations.  I found "Voice Search" under "Activities->Google", but YMMV.

****

Some of the more popular posts on this blog have had nothing to do with Event Technology per se, but rather have been tips and tricks that I myself found hard to find and decided to repost when I found the answer.

This is one of those posts!

I searched for a really long time to find a way to make Google Voice Actions, instead of  S-Voice, the default action when double pressing the Home key on my fancy new Samsung Galaxy SIII.  I just couldn't get S-Voice to do what I wanted it to do, and it was basically useless in the car.  Turns out there's a clever little workaround using a 3rd party app that isn't actually designed for that specific purpose!  The tip comes from Sorka over on Android Forums and is a great little workaround.  NO ROOT REQUIRED!!

Here's the trick:

  1. Download and Install "Bluetooth Launch" from the Google Play store.
  2. Open Bluetooth Launch and scroll down to "Voice Search". (*See update below*)
  3. Tap on it to expand it out, then select: "com.google.android.voicesearch.RecognitionActivity" (*Update* Some are reporting that on Android 4.1.1 you need to use this: "Google Search->com.google.android.googlequicksearchbox.VoiceSearchActivity"  I have been unable to verify)
  4. Exit by hitting the back key.
  5. Double click the home button.
  6. Select "Always complete using this activity"
  7. Select Bluetooth Launch.

You're Done!

Thanks again, Sorka, works like a charm, and there's a metric crapton of other options offered by Bluetooth Launcher.  Nice workaround!

Meanwhile everyone, how are you liking your S3?

Dear Spotify

Thanks for the condom commercial while my kids were listening to their Disney playlist.  Brought A Whole New World of meaning to The Bear NecessitiesKiss the GirlDig a Little DeeperAlmost There, and Happy Ending.  You might want to have some different ad copy for It's a Small World, as well.

Thanks, Brandt

On Value

This is the tale of two clients.  The names and details have been changed to protect the innocent.

The question: Which client got the better value for their money?

The show:  Both clients requested pricing for almost identical situations- a 500+ person sales conference, including AV, stage design, meeting room decor, graphics and PPT template design, special event design and decor for their awards banquet, and production support, including show caller, technical director, and production manager.  There would also be some post-meeting video editing of the footage.  Both bids were full scale meeting productions, but were based on some smaller work we’d done with each client, so this was a big inroad for us in each situation.  As such, very reasonable pricing was given out of the gate to help sweeten the deal, in order to get the larger portion of the total event expense.

Client A- The Negotiator.  Even given the initial generous pricing, the client negotiated the price even further down, until a lot of what we pitched was dropped down to at cost or below cost to get the business.  Many services were even thrown in for no-cost, including the post production editing, which is my time.  Hey, we all know this happens a lot, especially with new clients.  Once you get the business, you hope to recoup over the long-term relationship you build with the client.

They continued to question every single price in the process, citing non-realistic consumer level (think Home Depot) and internet pricing for room decor (which did not include labor, setup, delivery, etc). They changed one of their conference days from a half day to a full day, and seemed outraged that we’d charge more for labor for the AV crew.  They questioned the roughly 10% (a couple hundred bucks) in profit we sought to gain for arranging the hanging of several thousand square feet of ceiling treatments.  They tried to cut staff that we weren’t charging for anyway in hopes of further discounts.

On top of the negotiating, they also kept requesting more and more of the “free” services we were providing.  More graphics, more video, alternate edits, and “oh by the way”s galore.  We finally had to put our foot down and start line item-ing each and every addition, which inevitably meant more price negotiation on each and every item.

On site, and throughout the conference, there was even more of these add-ons, and truth be told I couldn’t help but feel like they thought they owned me for the run of the show.  We continued to line item every item, every request, and we only did what was asked of us and no more.

I also got the feeling they were looking for mistakes, cataloging every minor detail and filing it away, so that after the conference they could come back for more money off the bill.  We always strive for the perfect show, but in my 15 years in the business, I’ve only seen maybe one where absolutely nothing went wrong and this was no exception.  Additionally, a lot of equipment and crew redundancy was cut due to the budget concerns.  Unfortunately there are some clients that you can't help but feel that they count on trying to get money back at the end of a program,  by accumulating a list of things they're dissatisfied with and disputing the bill.  The entire conference run was one of stress and anxiety.

After the show I was tired, cranky, bitter, and feeling a little used.

Client B- Minnesota Nice.  Almost the polar opposite of Client A.  While budget conscious, there was never the feeling of constant nit-picking or chiseling.  They seemed to understand that things A) cost money, and B) we might make a profit on them.  Whenever things were added, they were always amenable to adding to the overall bill.  Above all else, they were always extremely polite, and very understanding of the time and effort that goes in to putting on a conference.  As their conference went on, I genuinely came to like the people involved- the conference committee, the executives, the attendees.  As a result, as I look back, I actually did a lot more for them than Client A.  All the little add-ons didn’t feel so bad, and I found myself wanting to help them make their conference better and better for their attendees.  They added a rush order to the post-production, and even after a week of travel I found myself wanting to work through the weekend to get it done for them so that they could get the conference materials into the hands of their folks in the field.

Due to hotel restrictions, we were forced to use the in-house AV, and unfortunately for our client, they really stunk up the house.  Tons of equipment and crew issues.  In the case of Client A, we might have been tempted to just shrug our shoulders and say, “Not our fault”, but instead we were right there in the fray, passionately advocating for our client, making sure they were dealt with fairly in the end.

Since the program, we’ve even provided some “at cost” services to help them out with the post production distribution. Why? Because they asked nicely.

After the show I was tired, but really looking forward to the next time we work with Client B.

My Take:  While we all agree that, in theory, all clients should receive the same treatment, I think we can also agree that that’s not human nature.  In the end, the two companies' bills, minus the differences between the two shows, were probably only a few thousand dollars different.  I’d be curious to know, if they knew each other, which client thought they got the best deal- the best value for their money.  My guess is that they both would think so.  In my heart of hearts, I’d have to say that at least when it came to my time, my effort, Client B got the most value for their money, and will continue to do so as long as we have the privilege to work with them.

I am not anti-negotiation.  Around the office I have the (occasionally derogatory) nickname “Consumer Brandt” because I detest bad customer service and have no trouble telling people when I believe they’re giving it to me.  I will not hesitate to ask for fees to be waived, prices matched, or things to be thrown in.  But there is a line, and it’s largely a matter of tact, manners, and polite civility to know when that line's been crossed.  There’s working the system, and there’s abusing the system...

As I move forward, I’m going to try and keep all this in mind as I work with our vendors.  I’d like to think to a certain extent that I do already, but it never hurts to try harder, right?

So what do you think?  Who got the better value?  Does it matter who the client is and who the vendor is?  Why?

WiFi Security Alert- "WiFi Protected Setup" Security Flaw

The Dlink DIR 601 Wireless Router: One of the millions of routers with WiFi Protected Setup This is a legitimate and serious security alert regarding WiFi access.  Apartment-dwellers, businesses in strip malls, hotels, and convention centers all should be advised.  Basically if your WiFi signal reaches to a point where someone could park for a while (less than 24 hours), you are likely vulnerable to having someone hack into your WiFi network, even if it is secured.  This could be, for example, an apartment next door, a lounge in your building, a nearby parking lot, or a car parked on the street if your signal reaches that far.

As usual, making things simple makes them less secure. There is a convenient "feature" of almost all WiFi access points built in the last few years that allows you to connect a device to your network (such as a Windows 7 computer, a cell phone, a printer, etc.) by pressing a button or clicking a dialog box and then entering a short 8 digit pin stamped on a label on the WiFi device.  This is known as "WiFi Protected Setup".

It turns out that the pin can be cracked and give a hacker access to your network in less than 24 hours (sometimes only a couple of hours) of brute force attacking because of a really stupid way that the password is sent/received between the two devices.  Once unencrypted access to your network is gained, the attacker can (at best) use your internet connection and (at worst) sit quietly and watch all of your internet traffic.

If you're comfortable configuring your wireless router, poke around in the settings and look for something called "WiFi protected setup".

THIS IS ENABLED BY DEFAULT.  If you uncheck this "feature" you should be protected from this type of attack until your manufacturer can push out an update.  Check your WiFi router's manufacturer's website frequently over the next couple months to look for an update for your device.

If you want to learn about this in great detail, I highly recommend this podcast, Security Now! with Steve Gibson and Leo Laporte:

http://twit.tv/show/security-now/335

For more general info, just search for "wifi protected setup flaw" on your search engine of choice.

Please feel free to pass this on to anyone you may know with WiFi access points in their home or office.

Enjoy Your $9.95 with a Side of Failing Business Model

Following in Bank of America's forward, but not backward, steps- TCF National Bank is dicking around with their checking fees. A mystery charge of $9.95 showed up on my statement this month. Apparently they sent me the notice in September on my statement, which I receive online. Yep, it was there, 3 pages deep after the canceled checks (four, by the time you get to the actual part where I could have figured out the changes). Basically, if I don't have a minimum of 15 transactions per month, they charge a fee of $9.95.

Seems like every month I find a new reason I can't wait to cease being your customer, TCF. I also know that I'm not alone in that desire. Complicated finances make it currently impossible for me to cut the cord completely, but for now my math is simple: I don't make 15 transactions per month on that account, so I'll be closing my checking account as soon as I can. I'm sure that works on somebody's spreadsheet, probably something to do with the cost of maintaining low activity accounts. Considering the massive amounts of automation in banking these days, I can't see how it would, though. Methinks it might have something more to do with another part of the balance sheet.

**** Edit **** I should add that after several phone calls and complaints (and being told that closing my checking account would significantly increase my costs on my other accounts), they mysteriously found a checking account between the couch cushions that did not have this minimum requirement.

On What Went Wrong at the End- More Reflections from ECTC11

The number one question that I've seen come out of Event Camp Twin Cites regarding the technical side of things is, "Dude, what happened at the end?" For those that did not see it, there was an almost comic meltdown of the Skype connections to the Pods.  A kind and well written summary from Mitchell Beer can be found Here.

Some of this is conjecture, as we had to tear down and vacate the venue in very short order, so further testing could not be done.  What follows is a rough compilation of the many things that contributed to not only the bizarre ending to ECTC11, but the Skype problems in general throughout the conference.

It has been asked, rightfully so, why didn't we test all of this before going live.  I can tell you that as far as we were concerned we did.  They tested the lines, they tested the calls to all the pods, we tested the inputs, we tested the outputs, we tested the video inputs, we tested the video outputs.  It's a valuable lesson in something we all know- that there's no such thing as too much testing, or taking those test too far.  Sometimes it's just not enough.

All of the following contributed and played off each other, and unfortunately it is the interplay that caused the most serious problems- most of which would not have shown up in anything other than full scale, live testing, with the actual participants in the actual rooms with the actual equipment.  And probably the correct alignment of Mercury thrown in just for good measure.   ECTC, in essence became the full size test.  At least it's an environment that's theoretically set up for that purpose...

So here it is, to the best of my ability:

1) The number of pods- Last year there were two pods.  In true Event Camp Twin Cities fashion, they pushed the envelope and tried to have 9.  Eventually that number reduced to 7.  Because of the number of pods, especially the original 9, it seemed impractical to have nine dedicated machines, and we decided to try the group calling feature of Skype and had 4 pods on one computer, and 3 on another.  So having so many pods is why we started combining them on machines, which leads to...

2) Combining Pods 1- Combining the pods created a lot of noise on each of the two Skype machines.  Instead of one person at a time, you now had bunches of people talking, waving, saying hi, and I think that Skype was clamping down on some feeds to "promote" others.  It's certainly the way it sounded in the headphones of the audio rig.  The wrong pods were being brought to the front of the mix.  It would make sense that Skype is geared towards what it's generally considered use is- chat between one or more individuals.  When individuals are chatting, we tend to wait our turn.  The noise from some pods seemed to be canceling other pods out, much like a Google Hangout tries to "decide" who's talking, and that can be overridden by someone typing to loudly.  To make matters worse, there was the problem in #4, but we'll get to that in a second.  All of this would be fixable if only we had the ability to somehow mute the audio of some of the pods when one was speaking, which leads us to...

3) Combining pods 2-  According to the Podmaster (as I desperately probed around for a solution to stop the madness), there was no way to mute individual pods on Skype.  I do not know this for sure, as I don't personally have the premium version of Skype with the multi-person chat.  What I do know is that the recent redesign of the interface for Skype is a bloody mess, and if there were controls to mute the audio, good luck finding them.  You're more likely to accidently bring up and call your Aunt Judy trying to figure out the right combination of hidden rollovers and hieroglyphs.

It should be noted at this point, that in a further attempt to salvage the segment, we hung up on all the pods and tried calling a couple of them one at a time.  When we knocked it down to a single call to Amsterdam, though, their audio feed was clearly being cut in and out by the noise limiter on Skype.   I am again not familiar enough with Skype to know if there's a setting that could have been changed on their end, but it was again very obvious when listening via headphones.  It may have been possible to overcome with some time, perhaps by having someone come closer to the mic on the computer and by having all other hush, but before we got to that point I was told we had Silicon Valley on the line on the other machine.  When we connected on a single call to Silicon Valley, Mike appeared to be on a headset, and it sounded awesome.  I plugged and unplugged the audio jacks on the Mac so I could talk to him- the drawback of routing the audio signal through the house was that we didn't have a good talkback method, and we were all set to go back to him.  Unfortunately, though, we just plain ran out of time.  We had a hard out at 2pm, Kurt was wrapping things up in the room, and the decision was made to scrap it.

4) Pod instructions/Combining Pods 3- (sensing a common thread?) Despite meticulous instructions, and without throwing anyone under the bus, it seemed like every time we went to a Skype machine, at least one of the three (or four) would have their audio turned up on the Sonic Foundry feed.  This contributed to the confusion, and exacerbated problems 2 and 3 because we couldn't mute them.  People still weren't listening to the right feed, and the delay ate us alive.  Furthermore, the audio in the room then contains the potted-up Skype audio, which contained the audio of the delayed webcast feed, which is now being sent back to the other pods.  Yeesh...

5) Panic.  I regret having to put this one in, but it's true.  When things go south, your mind is racing, and you try everything you can think of.  Sometimes, though, the moment passes and it just wasn't enough.  You don't think of a solution until the next day.  Or the next week.  It's like that great comeback for an insult that you don't think of until the jerk's walked away.

I can't imagine what it was like up there for Sam, and he kept his cool very well.  The best description I heard was that he was the straight guy in a comedy routine that he didn't know he was in.  My suggestion in perfect 20-20 hindsight, however, is that when the first one wasn't answering, we needed to just stop and wait to see how long it took them to respond.  Discover their delay and deal with it.   Some have suggested some kind of in-room clock or audio cue in dealing with delayed audiences, as continuing to speak (while a perfectly natural reaction) only adds to the confusion.

If an actual 30 seconds went by, which I know is an ETERNITY, then we'd know that something was wrong beyond them just being on the wrong feed.  As it was, it felt like Sam would move on in what seemed to me to be less than 20 seconds, and then we're suddenly being answered by the Pod he'd  just left.  He'd try and go back to that one, only to be answered by the one he'd just moved on to.

So that's what happened.  Feel free to pick it apart and tell me what I may have missed.  And if you know where it is, for the love of God please share where the mute button is in Skype.

Otherwise, my recommendations coming out of this are:

1) Reduce the number of Pods if at all possible to 4, and put them all on their own machines.  4 inputs is where the lowest levels of video switchers tend to hang around, so you can have a dedicated switch just for flipping between Pods for not a lot of money.  That switch then sends its signal to whatever your main video switcher is.  If you need to scale up, scale at that point and get a bigger Skype switcher, but I really feel like 1-1 machines might be imperative to making this all work.

2) Maybe to reduce noise, perhaps you give "voice" to the leaders of the pods and give them a headset?  Just spitballing... It might overcome the limitations of combining pods.

3) If the machines are separated, your audio feeds will need to be separated, so again your going to need more channels on your audio mixer, or a completely separate mixer for the Skype machines.  Either way, it gets you individual control over the audio feeds, and you can mute whoever's mixing margaritas in the background.

4) Did any of the pods notice they were being fed the main video feed instead of looking out the I-Sight cameras in the MacBooks?  What's your feedback on the video quality, other than any buffering or obvious Skype-related things?  I'm still experimenting, and if I figure it out I'll share.  We may try it again at Event Camp Europe.  Suffice it to say that it's remarkably low tech and inexpensive, and I think could be a really nice key to making this all work.

5) It should go without saying, but I will.  When it comes to trying new tech, try and emulate the final use scenario as closely as possible during testing.  We thought we had, but clearly there were factors at work that we didn't anticipate.  At least now you know to...

On Sponsorship- Initial reflections from ECTC11

As once famously written by mathematician and physicist Blaise Pascal to a friend, "I have made this a long letter because I haven't the time to make it shorter."  Sorry about that.  You might want to get a snack…

The Maelstrom

I intended to push this post off until after Event Camp Europe, and then to compare and contrast how that event and Event Camp Twin Cities 2011 each chose to deal with the complexities of hybrid meetings.  What worked, what didn't work.  I intended to be working on my presentation that I'm giving at ECEU last night, but instead found myself immersed in a whirlwind of comments, criticisms, reflections, and suggestions for the future of Event Camp.  Some kind, some a bit harsh.  "Did you see this?" asked one sponsor in an email to me.  "Here's a podcast," in another email from someone else.  Suddenly I have my laptop, iPad, and phone, all actively engaged and I'm listening to Mike McAllen at 250% speed so I can get through the podcast faster.

I still want to do the tech comparison, and will try to this week.  First, though, I want to take a moment to talk about sponsorship.

The Reality

I feel a very strong need to defend the sponsors.  Sonic Foundry, Martin Bastian, BeEvents, BizBash, eventMobi, Active Network, Heroic Productions, and others.  None of these companies had anything to do with the content or organization of the event, yet already I’m seeing some of their names associated with the negatives of the event.  A pit forms in my stomach when I think that by sponsoring this event, my, my company's, or my fellow sponsor's names might be tarnished in any way.  It makes me feel physically ill.

Sonic Foundry’s feed was rock-fracking-solid as usual.  I recommend and use Medisite on our own events for our own clients.  BeEvents brought beauty and functionality to the in room experience, and I say that knowing full well that we are at least peripheral competitors.  Martin Bastian, another competitor in some arenas, produced two very nice, very high quality videos for the game.   As for metroConnections, my employer, we provided the name badges and staff, the white lounge furniture and chairs, and lended production support in the forms of myself and one other guy, who wound up running audio in the Johnson Room due to cost concerns.  In that production role, I brought in Heroic Productions, my most trusted AV provider and the one of the best damn crews in town.  They sponsored what we thought was going to be overkill in the equipment department, and we still pushed both the gear and the crew well past the red line on this one.

I'm pretty sure Pink's fabric structures didn't have anything to do with the "problem with the pods".  All of these sponsors that I worked directly with executed their portions with near perfection in all the areas that they controlled.

Aye, there’s the rub…

“The areas that we controlled.”  And so my friends, I get to lesson #1 learned from ECTC11, and one you might not have been expecting from me: Do Not Lend Your Name to That Which You Do Not Control.

The Risk

Problem is, that's an unrealistic lesson.  There is, and always will be, an inherent risk in sponsoring an event.  If you could control everything, it would be your event, not someone else's. What happens when the NASCAR car you're sponsoring breaks down?  You can only hope that in the long run there's enough room for error and enough positive to outweigh the negative.  What happens when the plan for how to handle a 7 way Skype call fails in spectacular fashion?  You write a blog post doing your best to explain it so that others can learn from the mistakes, and hopefully keep the good names of your fellow sponsors out of the mud in the process.

Event Camp is about innovation and experimentation.  The guys tried a lot of things, and an unfortunate amount of them failed.  They took on too much, tried to do too many things at once, and it came off as a jumbled mess in parts.  They could have just as easily gone off without a hitch, and we could all be standing around now going, "By Jove, they've got it!"  Maybe Mike McAllen is right- maybe it needs to go back to more of an unconference style.  By making it seem more like a traditional event, has the tolerance for failure gone down?

Perhaps then, the lesson should be:  Do Not Lend Your Name to That Which You Do Not Control, Unless You Are Prepared to Deal with the Consequences, Positive or Negative.

You want to be on the bleeding edge?  Be prepared to fall off sometimes.  And to bleed.  I can only hope that when we do get that "By Jove" moment all the companies and sponsors involved get the credit they deserve.

To That End

I cannot speak for metroConnections or any of the other sponsors, and I don’t.  I speak for me, Brandt Krueger.  And I will say here and now that I will be volunteering my time next year should it be decided to have another Event Camp Twin Cities.

I welcome your criticisms, I welcome your thoughts, I welcome your ideas on how to make it better, and I'll do whatever I can to try and implement them if it's within my power to do so.  I wouldn’t be hurt or surprised if metro or Heroic have nothing to do with it or another Event Camp ever again, and I wouldn’t blame them one bit.  But I’m in.  Why?  Because lately I’m obsessed with trying to figure this hybrid event thing out.  Sam and Ray tried something new on the Pods.  It failed on many levels and for a variety of “perfect storm” reasons which I will go into soon.  I learned at least three things I didn’t know last week about how to do it and five on how not to do it.  The Event Camp Europe crew is going to try something different.  I’m going to learn from that too.

I believe in a cheap, scalable method for bringing in remote audiences for a near in room experience.  I believe we’re very close to that.  But how do you know if you can’t test it full scale?  And if you’re going to test it full scale, you better be ready to fail and fail spectacularly.  As for me, I’m going to keep attaching myself to these things.  I’m going to keep striving for perfection within the confines of experimentation.  Either I’m going to figure this thing out, or I’m going to be close to the person that does.  And I want my company to be on the inside track of how it should be done when we figure it out.  Do you?

As I said, I was supposed to be working on my presentation for Event Camp Europe last night.  In a weird sort of way, I think I have been…

Botch Your (Mountain) Lion Install? This Might Help...

[Edited 08/01/12- Confirmed this works with Mountain Lion as well!]

Couldn't wait for the $69 USB key and tried to do a clean install of Mac OSX Lion yourself?

Did you wait with bated breath for your new Liony Goodness to reboot, only to be hit with:

"There was a problem installing Mac OS X. Try reinstalling".

AIGH! Even reformatting and repartioning does nothing to stop it, and an infinite loop of pain begins.

Have no fear, "austingaijin" on the Apple Support Forums was kind enough answer his own question!

Correct Answer by austingaijin on Jul 24, 2011 7:13 PM
Here's the crucial bit. I got myself into this boat. After wiping my entire drive,
I wondered "HOW can it possibly be finding any remnants of Lion?" The answer is PRAM.
You need to reset your PRAM.
Follow this article:
http://support.apple.com/kb/ht1379
After doing this, and restarting, I got a different error and a window displaying
a log containing details of the failed installation.
It doesn't matter. Just select a new startup disk, or do the "hold the Option key during boot"
trick to select your USB install image, and when you restart, you'll get the normal "clean installer" options.
Brett

Thanks a million, Brett.  It worked for me, and I didn't even get the second errors you mentioned. It just fired right up with the install options again!

**Edit**  Just in case the link dies or you don't feel like clicking through, here's the short: you need to reset what's called PRAM, and it's done by restarting your Mac and holding Command-Option-P-R, yes that's a four key combination!  I have had to do this a couple times now, and I let it cycle through a couple of times.  Works like a champ.  Please read the linked KB article for full details!

Totally Awesome Event Planner Page Template of Fun!

I'll spare you the advertising-filled search bait and just give you the text of this Awesome Event Planner Web Page! (found via Google Sparks)

    "Planning for an event that would pass out without any difficulty is really a confused task. An event planner has to consider from every possible side and make deal to make that event outstanding with respect to the best arrangements. Planning for an event is a time pass activity but still it has chances to skip things that will make you cry shit through that event. To avoid these circumstances, you must think to utilize event planning template. Make assure that the event planning template you are using will be just right for the every event you are going to planning for. This template has been developed in MS Word 2007.
Click below to download this totally free Event Planning Template."
That's some quality writing, kids!
You don't even want to know what the template looked like :)

PowerPoint not working? Microsoft update might be the problem...

I was onsite last week loading a client's PowerPoint on to one of our show laptops, when I was suddenly confronted by a new and frightening error message I had never seen before. It went a little something like this: "PowerPoint was unable to display some of the text, images, or objects as slides in the file (name) because they have become corrupt. Affected slides have been replaced by blank slides in the presentation and it is not possible to recover lost information. To ensure that the file can be opened in previous versions of PowerPoint, use the Save As command and save the file with the same name or a new name."

Naturally, we were a little concerned. When clicking through the error, the presentation opened, but was missing almost all of the graphics and all the colors were wrong. We opened it on the client's laptop, and it worked fine. We re-copied it onto a flash drive and loaded it again on ours with the same scary error message. We loaded it on to a secondary show laptop, and again, the message.  The presentation loaded fine on the client's laptop, and on another personal (non-company) laptop.

I did a little research, and discovered that the day before Microsoft had pushed a PowerPoint "security update", and reports were starting to trickle in of the mysterious error.  The update is called "Microsoft Windows Security Update for Powerpoint (KB2464588)", and the problem can be reversed by uninstalling the update.

There is also a Hotfix that supposedly fixes the problem: http://support.microsoft.com/kb/2543241

**IMPORTANT NOTE: If you do as the warning message says and "Save As", the new file will be permanently missing the "corrupt" images.  If you do not save, the original PPT will load just fine once the update has been removed/repaired.